Purchasing
Bid Notices
The Franklin County School District utilizes VendorLink (for competitive solicitations released on or after January 1, 2026) to post all solicitation notifications to interested parties and for posting award notifications. It is the vendor’s sole responsibility to monitor this site for bidding opportunities. Please visit VendorLink to create an account. Bid Notices will also be advertised in THE TIMES newspaper.
vendor link (bids) ARCHIVED SOLICITATIONS
(for solicitation activity on or after January 1, 2026) (Before January 1, 2026)
Vendor Registration
Thank you for your interest in doing business with Franklin County Schools
Before the District can issue a purchase order or conduct business with your company, all vendors must complete our vendor registration process.
Before you Start
Please have the following documents ready to upload during registration:
- W-9 Form (blank form provided in the Vendor portal)
- E-Verify Enrollment Verification
- Required Affidavits (blank forms provided in the Vendor portal)
How to Register
Step 1 — Create Your Account
Access the Vendor Registration Portal using the link below and create an account.
Step 2 — Upload Required Documents
Upload all required forms and documentation during the registration process.
Step 3 — Submit for Review
Submit your registration for District review. You will be notified once your vendor account has been approved.
E-Verify Assistance
If you have questions about E-Verify.gov, please contact them directly at 888-464-4218 or visit their website for enrollment assistance and tutorials.
Common Registration Issues
To avoid delays in approval, please make sure:
- All required documents are uploaded
- Affidavits are signed
- W-9 information is complete and current
- E-Verify documentation is included
Important Purchasing Notice
District policy requires that an approved Purchase Order (PO) be issued before any goods or services are provided.
A verbal or written request from a District employee does not authorize work to begin and does not guarantee payment.
Vendors who provide goods or services without an authorized Purchase Order do so at their own risk and may risk non-payment.
Need Help?
For questions regarding the registration process, please contact: jhill@fcsdfl.org
We appreciate your interest in partnering with Franklin County Schools.
Purchasing Thresholds
The District uses the following purchasing thresholds to acquire goods and services:
Purchases Between $25,000 and up to $49,999.99
Purchasing of commodities and contractual services between $25,000 and up to $49,999.99 requires three (3) written quotes obtained by the requesting school or department, submitted to the Purchasing department for review and approval. Although a formal Invitation to Quote initiated from the Purchasing department is not required for this dollar threshold, it may be deemed appropriate based on the complexity or nature of the requirements as determined by the Director of Purchasing or designee.
Purchases $50,000 or Greater
For purchases $50,000 or greater a competitive sealed bid will be released by the Purchasing Department.
2 CFR 200.320
Per 2 CFR 200.320(a)(1)(iv), non Federal entities may establish a threshold higher than the micro-purchase threshold identified in the FAR in accordance with the requirements of this section. The non-Federal entity may self-certify a threshold up to $50,000 on an annual basis and must maintain documentation to be made available to the Federal awarding agency and auditors in accordance with § 200.334. The District has self-certified the micro-purchase threshold at $50,000 for the 2026-2027 fiscal year to match the threshold established by Rule 6A-1.012(7), Florida Administrative Code.
Exceptions to Competition/Competitive Solicitations
Exceptions to competition/competitive solicitations include but are not limited to:
- Solicitation Waived Purchases
State Board of Education Rule 6A-1.012 (11) (a) waives the purchase by district school boards of professional services which shall include, without limitation, artistic services; academic program reviews; lectures by individuals; auditing services not subject to Section 218.391, F.S.; legal services, including attorney, paralegal, expert witness, court reporting, appraisal or mediator services; and health services involving examination, diagnosis, treatment, prevention, medical consultation or administration; and 6A-1.012 (12) (b) waives the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, films, filmstrips, videotapes, dvds, disc or tape recordings, digital recordings, or similar audio-visual materials, and for library and reference books, and printed library cards where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.
- Piggybacking
State Board of Education Rule 6A-1.012 (6) affords District School Board the right to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity defined herein will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board.
- Single/Sole Source Purchase
State Board of Education Rule 6A-1.012 (12) (d) allows commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source, the district school board shall electronically or otherwise publicly post a description of the commodities or contractual services sought for a period of at least 7 business days. The description must include a request that prospective vendors provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the district school board, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the district school board shall provide notice of its intended decision to enter a single source contract in the manner specified in Section 120.57(3), F.S., and may negotiate on the best terms and conditions with the single source vendor.
- State Contracts
State Board of Education Rule 6A-1.012 (2) affords District School Boards the right to purchase commodities or contractual services issued by the Florida Department of Management Services without seeking competitive bids.