Purchasing
Bid Notices
The Franklin County School District utilizes VendorLink (for competitive solicitations released on or after January 1, 2026) to post all solicitation notifications to interested parties and for posting award notifications. It is the vendor’s sole responsibility to monitor this site for bidding opportunities. Please visit VendorLink to create an account. Bid Notices will also be advertised in THE TIMES newspaper.
vendor link vendor registry (for solicitation activity on or after January 1, 2026) (for solicitation activity prior to January 1, 2026)
Doing Business with the District
Vendor Registration Requirements
Thank you for your interest in partnering with our school district.
Before we can conduct business or issue any purchase orders, all companies must complete our vendor registration process.
Why Register?
Vendor registration is required for all businesses wishing to provide goods or services to the district.
Registration is a free service and helps ensure compliance with state and district procurement requirements.
What You Will Need
During the online registration process, vendors will be prompted to upload all required documents. These forms are provided within the system and include, but not limited to:
- W-9 Form
- E-Verify Enrollment Verification
- Required Affidavits
E-Verify Questions
If you have questions about E-Verify.gov, please contact them directly at 888-464-4218 or visit their website for a video tutorial on how to enroll.
Important Purchasing Policy
While we are eager to do business with your company, our district policy requires that a Purchase Order (PO) be in place before any purchases are made or any services are received. To issue a Purchase Order, your vendor registration must be completed as soon as possible. A Purchase Order issued by the Purchasing Department or School Internal Accounts is the only legal authorization for vendors to perform services or provide commodities to the District.
A written or verbal commitment from district employees without an approved Purchase Order does not constitute an obligation by the District.
Vendors who provide goods or services without an authorized Purchase Order do so entirely at their own risk and may risk non-payment.
How to Register
- Access the Vendor Registration Portal:
Click here to begin your Vendor Registration - Create an account or log in if you already have one.
- Upload all required documentation.
- Submit your registration for district review.
Once approved, you will be eligible to conduct business with the district.
Need Assistance?
For questions or help with the registration process, please contact: jhill@fcsdfl.org
We appreciate your interest in working with our district and look forward to partnering with you.
Purchasing Thresholds
The District uses the following purchasing thresholds to acquire goods and services:
Purchases Between $25,000 and up to $49,999.99
Purchasing of commodities and contractual services between $25,000 and up to $49,999.99 requires three (3) written quotes obtained by the requesting school or department, submitted to the Purchasing department for review and approval. Although a formal Invitation to Quote initiated from the Purchasing department is not required for this dollar threshold, it may be deemed appropriate based on the complexity or nature of the requirements as determined by the Director of Purchasing or designee.
Purchases $50,000 or Greater
For purchases $50,000 or greater a competitive sealed bid will be released by the Purchasing Department.
2 CFR 200.320
Per 2 CFR 200.320(a)(1)(iv), non Federal entities may establish a threshold higher than the micro-purchase threshold identified in the FAR in accordance with the requirements of this section. The non-Federal entity may self-certify a threshold up to $50,000 on an annual basis and must maintain documentation to be made available to the Federal awarding agency and auditors in accordance with § 200.334. The District has self-certified the micro-purchase threshold at $50,000 for the 2025-2026 fiscal year to match the threshold established by Rule 6A-1.012(7), Florida Administrative Code.
Exceptions to Competition/Competitive Solicitations
Exceptions to competition/competitive solicitations include but are not limited to:
- Solicitation Waived Purchases
State Board of Education Rule 6A-1.012 (11) (a) waives the purchase by district school boards of professional services which shall include, without limitation, artistic services; academic program reviews; lectures by individuals; auditing services not subject to Section 218.391, F.S.; legal services, including attorney, paralegal, expert witness, court reporting, appraisal or mediator services; and health services involving examination, diagnosis, treatment, prevention, medical consultation or administration; and 6A-1.012 (12) (b) waives the purchase by district school boards of educational services and any type of copyrighted materials including, without limitation, educational tests, textbooks, printed instructional materials, computer software, films, filmstrips, videotapes, dvds, disc or tape recordings, digital recordings, or similar audio-visual materials, and for library and reference books, and printed library cards where such materials are purchased directly from the producer or publisher, the owner of the copyright, an exclusive agent within the state, a governmental agency or a recognized educational institution.
- Piggybacking
State Board of Education Rule 6A-1.012 (6) affords District School Board the right to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community colleges, federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity defined herein will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board.
- Single/Sole Source Purchase
State Board of Education Rule 6A-1.012 (12) (d) allows commodities or contractual services available only from a single source may be exempted from the competitive solicitation requirements. When a district school board believes that commodities or contractual services are available only from a single source, the district school board shall electronically or otherwise publicly post a description of the commodities or contractual services sought for a period of at least 7 business days. The description must include a request that prospective vendors provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the district school board, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the district school board shall provide notice of its intended decision to enter a single source contract in the manner specified in Section 120.57(3), F.S., and may negotiate on the best terms and conditions with the single source vendor.
- State Contracts
State Board of Education Rule 6A-1.012 (2) affords District School Boards the right to purchase commodities or contractual services issued by the Florida Department of Management Services without seeking competitive bids.